Financial Services Forms

Reimbursements

Reimbursement Form This form is used for TCU employees and students to request reimbursement for TCU business expenses. Please click on the “Download” button once you access the form from Box.
Important: The form must be downloaded from Box and opened in Adobe Acrobat DC, Adobe Acrobat Reader, or Adobe Acrobat DC Pro to function correctly. The form will not function correctly in Chrome Viewer or any other pdf viewer.

Macintosh Users: For assistance with using Adobe products, please see the instructions here.

Approval Checklist for Reimbursement Forms This checklist may be used by departmental approvers to facilitate reimbursement forms’ internal review and approval process. Completion of this checklist is not required. This checklist does not need to be submitted to Accounts Payable with reimbursement forms.

Authorization Form for Personal Payment of Non-Travel Business Purchases This form must be completed and approved before any TCU business expense exceeding $500 can be incurred for which payment will be made using personal funds rather than direct payment by TCU. This form cannot be used to authorize personal payment for services on behalf of TCU. All payments for services must be made by Accounts Payable. This form must be filed with the Reimbursement Form.

Lost/Missing Receipt Form Employees and students must submit this signed form with their Reimbursement Form when seeking reimbursement for an expense between $50 and $75 for which the receipt is lost or missing and a duplicate receipt cannot be obtained. This form is not required for individual missing receipts less than $50.

Recipient Log for Awards/Gifts/Prizes This form must be completed when providing awards, gifts, or prizes to TCU employees, students, or patrons. The form must be signed by the individual receiving the award, gift, or prize; including gift cards. If unable to obtain a signature, electronic confirmation (i.e. email) of receipt by recipient is required. The form must be filed with Reimbursement Forms when personal funds have been spent to buy the award, gift, or prize.

Travel Request and Expense Estimate Form This form may be used by departmental approvers to facilitate approval of travel. Completion of this form is not required. This form does not need to be submitted to Accounts Payable with reimbursement forms.

Request for Advance Form This form is used by departments to request Accounts Payable to issue an advance by direct deposit. Any advance request of $5,000 or greater requires a detailed listing of expenses along with the request for advance form.

Vendor Payments

Departmental Check Requisition Form This form is used by departments to request Accounts Payable to issue a check to a vendor when a vendor invoice is not available.

Departmental Purchase Order Request Form This form is used by departments to request a Purchase Order to be issued to a vendor

W-9 -Taxpayer Identification Number and Certification form.

Sales Tax Exemption Certificate Links 

Honorarium (Payment for Services) Request Form This form is used by departments to request Accounts Payable to issue a check to an individual as payment for services rendered to TCU if the individual does not provide an invoice for payment.

Request for Credit Application Form This Adobe Sign form is used to request Financial Services to complete a vendor credit application and send the application directly to the vendor to establish a TCU account with the vendor so that departmental purchases may be billed to TCU by the vendor.

Vendor Check Disbursement Authorization Form All vendor checks must be mailed by the TCU Accounts Payable Department unless an exception is documented and approved by a Vice Chancellor. This form must be completed by the applicable departmental employees requesting the exception and submitted to Accounts Payable with the vendor invoice or other payment documentation.

Visitor Expense Form This form is used to request reimbursement for TCU business expenses by a visitor incurring expenses on behalf of TCU.

Wire Request Form This form must be submitted to Accounts Payable with the invoice or other supporting documentation when requesting a wire transfer of funds.

Miscellaneous

Departmental Deposit Form This form is used by departments to accompany deposits of cash, checks, or credit card payments with the TCU Cashiers.

Project Request Form This form is used by departments to request a new project or modify an existing project.
Important: The form must be downloaded from Box. The form will not work correctly if you view the form in Box.

Lost/Stolen Property Form For TCU asset and inventory accounting purposes, this Adobe Sign form must be completed and submitted to the Financial Services office within 5 business days to report lost or stolen TCU property exceeding $500.

Request for New Department or Fund This Adobe Sign form is used to request Financial Services to establish a new Department or Fund number within the TCU accounting system for budget tracking purposes.

Asset Disposal Form This form documents the disposal of a fixed asset whether by sale, obsolete and discarded, or given away.  Please refer to the Asset Disposal Policy (Financial Services website, Business Procedures Manuals) for further information on what items qualify as a fixed asset, and the asset disposal process.  This form is submitted when depositing proceeds received from the sale of a fixed asset.

TouchNet Marketplace uStore Access Request Form This Adobe Sign form is used by departments to request access to a TouchNet MarketPlace uStore. The creation of a new uStore site is facilitated by Information Technology. IT will provide technical assistance to the department as needed with the initial setup of the uStore.

Peoplesoft Financials Access Request Form This Adobe Sign form is used by departments to request access to PeopleSoft. The form must be electronically  signed by the submitter’s Dean or Supervisor

Conflict of Interest Disclosure Guidelines and Procedures  Use this form to indicate whether an employee or board member has an economic interest in or acts as an officer or a director of any outside entity whose financial interest would reasonably appear to be affected